Constitution

Burnley & District Amateur Radio Club

Constitution & Rules

 

  1. Name 

The Club shall be known as Burnley & District Amateur Radio Club and shall be affiliated to the Radio Society of Great Britain.

 

  1. Aims 

The aim of the club shall be the promotion and encouragement of the hobby of amateur radio and together with its membership, the offering of a regular meeting place where discussion and experimentation in the hobby may take place.

 

3a.     Membership

 

  1. a) The committee may from time to time make such rules on membership, as it considers appropriate.

 

  1. b) Individual membership shall be open to any person who has an interest in amateur radio and applications for membership should be made to the Secretary or the Assistant Secretary.

 

There shall be three classes of membership:

Individual Adult, Individual Youth & Honorary.

 

  • Individual adult:  For members who are 16 years of age or older;
  • Individual Youth: For members who are under 16 years of age;
  • Honorary Members: Who shall be elected at an AGM on the recommendation of the Committee.

 

  1. c) All members shall abide by the constitution and rules of the club. The Committee shall have the power to terminate an individual’s membership when a member:

 

  • Fails to keep up with subscriptions;
  • Breaks Club rules;
  • Undertakes some act, either physical or verbal, that is harmful to the Club, its officers or its members (including properties where the Club is sited and properties of the Club).

 

  1. d) A member whose membership is terminated under the above circumstances has the right of appeal.

 

  1. e) Where a member (including committee member) has breached the confidentiality of the Club, then membership will be terminated with NO right of appeal.

 

3b.     Members Conduct

 

  1. All Club members will be expected to behave towards one and another in a civil manner, not only at Club meetings, but also at other events (e.g. visits, field days etc) where members are representing the Club.

 

  1. b) Should any person’s behaviour be causing upset to another member or visitor to the club, then that person who is behaving inappropriately will be asked to leave the premises and not return until such time that he / she can conduct themselves properly.

 

  1. c)   Occasionally it may be necessary to ask several people to leave until they have ‘simmered down’. This action does not necessarily mean that the party / parties membership has / have been terminated.

 

  1. Subscriptions
  2. a) The annual subscription for membership by the committee for ratification at the AGM.

 

  1. b) All subscriptions shall be due and payable immediately following the A.G.M. Members in arrears shall not be entitled to exercise any of the privileges of membership until his / her subscriptions or arrears or  other monies that may be due from him / her have been paid.

 

  1. c) If the sum due remains unpaid for eight weeks after the AGM, the committee may remove the debtors name from the list of Club members. Such members may be re‐admitted at the discretion of the committee after payment of an agreed amount.

 

  1. d) New members whose membership commences part way through the Club’s financial year may pay a pro‐rata initial subscription (e.g. 5/12 of the yearly subscription if they join in October). This does NOT apply to renewals.

 

  1. Finance

 

  1. a) All monies received by the Club shall be deposited in the Club’s bank account within one month of  receipt.

 

  1. b) Withdrawals should only be by the payment of cheques signed by three of four signatories consisting of the Treasurer and two other nominated Officers of the Club.

 

  1. c) The Financial and Operational year of the Club shall end no later than the first Thursday in March each year. The accounts for the year shall be audited and circulated to members at the AGM.  • (d) The auditor shall not be an officer of the Club or a member of the committee, but he / she may be a  Club member.

 

  1. Officers of the Club

 

The Officers of the Club shall be:

 

  1. a) Chairman who shall preside at all meetings at which he is present.

 

  1. b) Vice‐Chairman who shall chair meetings when the Chairman is unavailable .

 

  1. c) Secretary who shall share responsibility for administrative work with the Assistant Secretary.

 

  1. d) Assistant Secretary who shall share responsibility for administrative work with the Secretary.

 

  1. e) Treasurer who shall:

 

  • Keep the Club’s accounts and present them at any committee meeting together with the Club bank statements.

 

  • Advise the committee on financial matters.

 

  • Prepare the accounts for audit and present them at the AGM.

 

  1. f) Assistant Treasurer who shall share the responsibilities of the Treasurer.

 

Officers must have been Club members for a minimum of twelve months prior to being elected and one person may NOT hold two or more posts at the same time.

 

7a.     Committee

 

  1. a) The Club’s affairs shall be administered by a committee of the Officers elected at the Annual General Meeting. Committee meetings will be held at least once a month on the first Thursday of each month.

 

  1. b) Any committee member who is absent without reason for three committee meetings in succession shall no longer qualify as a committee member or as an Officer of the club.

 

7b.     Committee Standing Orders

 

  1. a) The quorum for the Committee shall be four of the committee members.

 

  1. Committee meetings shall be called by the Chairman, the Secretary or by the request of three committee members.

 

7c.     Committee Powers

 

The Committee shall have the power to:

 

  1. a) Co‐opt members or sub committees for such ventures as they see fit.

 

  1. b) Terminate an individual’s membership.

 

  1. c) Appoint Bankers and any other officials it considers desirable for the benefit of the club and terminate any such appointment.

 

  1. d) Fix and pay out any honoraria if any.

 

  1. e) Incur any normal expenditure that it considers will maintain the aims of the club, but any major  expenditure shall be referred to an AGM or EGM.

 

8a.     Annual General Meeting  

 

The Annual General Meeting shall be held no later than the third Thursday in March, at least 14 days notice will be given to each member in writing

 

  1. a) At this meeting the Officers of the club shall be proposed, seconded and elected to hold office until the next Annual General meeting.

 

  1. b) Twenty‐one days notice of nominations and/or any other matters for discussion shall be given to the  secretary.

 

  1. c) Each Honorary and individual member shall have one vote; no member in arrears shall have a vote or take office.

 

  1. d) In the case of an equality of votes, the Chairman of the meeting will have the casting vote.

 

  1. e) The agenda for the meeting must include:
  2. Apologies for absence.
  3. Minutes of the previous AGM
  4. Matters arising from the minutes
  5. Chairman’s report
  6. Secretary’s report
  7. Treasurer’s report
  8. Election of Officers
  9. Other business

 

  1. f) Items 1 to 6 shall be chaired by the out‐going Chairman, item 7 by an acting Chairman who is not standing for election to office, and the remaining business by the newly elected Chairman.

 

  1. g) Nominations for Officers will only be valid if confirmed by the nominee at the meeting or previously in writing.

 

8b.    Extraordinary General Meeting  

 

  1. a) Extraordinary General Meetings shall be convened by the Committee when necessary or within twenty‐one days of the receipt by the Secretary of a request in writing signed by ten individual club  members.

 

  1. Fourteen days notice shall be given of such a meeting and no other business shall be transacted at the EGM other than that specified in the notice calling the meeting.

 

8c.     Quorum

 

No business shall be transacted at any General Meeting unless at least one third of the paid up membership is present at the beginning of the meeting. In the absence of a quorum after 15 minutes, the Chairman or Vice Chairman shall have the discretion to adjourn the meeting to another time or place.

 

  1. Amendments to the Constitution and Rules  

 

The Constitution and rules may only be amended by the support of a majority of members present voting in favour of such changes at the AGM or an EGM called for that purpose.

 

  1. Winding up of the Club

 

  1. a) The decision to wind up the Club may only be taken at an EGM.

 

  1. b) The funds of the Club shall, after the sale of assets and the payment of all outstanding debts, be disposed of as directed by the members at the final EGM.